Tag Archives: AGM

Notice of AGM 2013 OCA INDIA


DATE : 30th September, 2013
TIME : 2 P.M. 3 PM

Raunaq Room – PHD Chamber of Commerce & Industry,
4/2 – Institutional Area,
August Kranti Marg,
New Delhi 110062

The Agenda and the Program is detailed below :

  1. Address by President Emeritus
  2. President’s address
  3. To approve the minutes of last AGM
  4. To approve and adopt the accounts of 2012-2013
  5. Secretary’s report
  6. Ratification of amendment in bye laws of MOA [See REVISION]
  7. Election of Members of Committee including Vice-president, Joint Secretary [See REVISION]
  8. Any other points with permission of the Chair

(Program will be followed by Tea)


OCA INDIA AGM – on 7th July 2012

Notice is hereby given that the OCA(INDIA) AGM will be held on 7th July 2012 at 2 pm.


RAUNAQ ROOM, PHD Chamber of Commerce & Industry,
PHD House, 4/2 Siri Institutional Area,
August Kranti Marg
New Delhi 110062


  • Address by President Emeritus.
  • To approve the minutes of the last AGM.
  • To approve and adopt the accounts of 2010-11.
  • President’s Address.
  • Secretary’s report.
  • Discussion and approval of the amended MOA.
  • Elections to all posts including the executive Committee.
  • Any other points with permission of the Chair.


  • Dress code: Preferable shirt and school tie.
  • Those wishing to stand for elections should send their intention to do so by 25th June 2012 to the OCA office.
  • Those desirous of proposing any points for discussion should use this form to send intimation by 30th June 2012.
  • The AGM shall be followed by tea.

R. Dewan Secretary OCA (INDIA)  /  B.M.SINGH President OCA (INDIA)


Minutes of the Meeting [India AGM 2011]

AGM – 7th April 2011

1.         The AGM was held at 1 Sri Aurobindo Marg, New Delhi on 7th April 2011.

2.         52 members attended the AGM this year. *

3.         The President, Mr. DC Anand briefed the House and thanked his committee for the good work put in by all. He also apprised the House that the school is going to start a staff exchange program with the famed Marlborough College in UK which will run concurrently with the current student exchange program.

4.         Two minutes of silence was observed for the members and others close to the OCA who passed away in the recent past.

1. Roshan Lal Vashisht, Staff                         Nov 28, 2010
2. KN Shakabpa (1954 batch)                         Sept 16, 2010
3. Meera Batra w/o late Vice Admiral RN Batra (C, 1920-37)
4. Adarsh Talwar                                            Dec 2, 2010
5. Maj Gen. Keshav Chander Khanna (R, 1924-33) Dec 18, 2010
6. HS Sidhu (L 1947-49)
7. Hasan Agha (Last Indian captain of undivided India) Nov 16, 2010
8. Chand Prakash Akers (L, 1949)                 Feb 25, 2011
9. Mukesh K Sethi (I, 1960-68)                      March 27, 2011

5.         He also informed that Rs. One crore, that was contributed by the OCA to the school for infrastructure expansion, has tripled  to Rs three crore on account of the contribution of 2 crore by the School. The President further stated that the corpus will be used for building state-of-the-art accommodation for the staff. Separate accommodation for Class IV employees of the school will be built below the bye-pass road. The House appreciated the fund-raising efforts as well as the expansion plans. Mr. KC Anand’s efforts of raising funds was appreciated.

6.          The House was informed that an infrastructure committee of the OCA will be constituted to get regular updates relating to the utilization of the infrastructure corpus by the school. Mr. Tejinder Singh had already drawn up a road map for the planned expansion and up gradation of the school’s infrastructure. Members also agreed that there should be fund raising efforts from OCA (India) to further increase the Infrastructure corpus so as to bring the road map to fruition.

7.       The School had repaid the  entire  loan and  was  debt free. It had also been able to  fund the entire  arrears of  Gratuity that was outstanding  during the  previous period.  The members of the House appreciated the healthy financial status of the School.

8.         After serving the OCA (India) as its President since 1987 Mr. Deep C Anand announced that he is stepping down as President of the OCA (India) and felt that there’s a need for younger lot to lead the organization. He was steadfast in his resolve to exit from the post of President even though many requested him to continue.

Secretary’s Report
9              The  Secretary briefed the house about the accounts of the OCA (India). Mr. A.K. Mehra, member stated that there were no   adverse remarks by the Auditors. He then read the Auditor’s report for the financial year ending 31 March 2010. Balance sheet is attached. The accounts were scrutinized by the members. The statement of Accounts for the year 2009-2010 was unanimously passed and adopted.

10.       The House approved retention of Davinder S Jaaj & Co. having its office at SCO 18, II Floor, Sector 17 E, Chandigarh as the auditors for the next financial year.

11.          Mr. A K Mehra clarified that since Tax Exemption for the OCA had been obtained till 31 March 2011, there was a need to hold the AGM latest by April 2011. However, the next AGM should be held before September 30, so as to file various returns in time. The Secretary has been advised to file the application for the renewal of statutory exemptions based on Audited Account as on 31st  March, 2010 along with other information required to be filed.

12.       The minutes of the last meeting were read and approved unanimously. The list of those who attended the AGM is attached *

13.       The Centenary celebrations of the Old Cottonian’s Association organized in 2010 went without a glitch. The efforts of OCA Chandigarh Chapter were lauded by the members. Mr. Sukhinder Singh elaborated about the successful celebrations in the run-up to the OC Week organized by his chapter which included a Golf match between OC and old Boy’s of Lawrence School, Sanawar. OC’s, of course, were victorious. Mr. Sukhinder Singh also informed about the dinner hosted at the Taj, Chandigarh and the Centennial drive to the school with an overnight halt at Barog where a campfire and barbeque was organized. The members appreciated the efforts of the Chandigarh and North India chapter in organizing the event.

14.       The Secretary Col. R Dewan read out a letter in front of the House sent by OC Rajinder S. Thakur. Thakur, in his letter addressed to Secretary,  said “I urge you to postpone the  AGM and elections till such a time that the constitution is amended.” To this Mr. Anil K Mehra replied to the House that it cannot be done as not holding the AGM within 15 months of the last AGM would be against the constitution of the OCA (INDIA).

Thakur objected to the point that an OC residing outside Delhi could not contest the OCA (India) elections. His letter further reads “I urge you to postpone the elections of the OCA and prevent them from being held under a clause that is appalling to say the least. If this is not done, then I’m sure I speak for a majority when I say that you can have your 15 people having lunch every year, but please excuse us if we refuse to consider it as the association representing ALL Old Cottonians.”

The Secretary informed the House that a committee formed to amend the present Memorandum of Association (MOA) has already uploaded the proposed MOA in the OCA website for scrutiny of the members. The OCA members can give suggestions to their respective chapters by May 15, 2011. Thereafter the chapters will nominate two members each who will then deliberate over the pertinent suggestions forwarded by the OCA members across the country within a given time fame. Thereafter the matter will be put up before an EGM for approval of the amended MOA.

Mr. Inni Bawa (Rivaz 1954 – 59) stated that without outgoing President Mr. DC Anand’s support, the OCA (India) will just whither away as it has happened in the past. He therefore categorically proposed that Mr. DC Anand continue as the President Emeritus of the OCA (India). The resolution was unanimously passed by the House. After being the torchbearer of the organisation for 24 years, the outgoing President Mr. DC Anand graciously accepted the honour bestowed on him by the members of the House.

At the close of the AGM, a suggestion was received from members of the House that there shouldn’t be a complete break from the past in running the OCA (India). Col (Retd) R. Dewan was unanimously asked to continue and he graciously agreed to do so. PRESIDENT, Emeritus, Mr. DC Anand proposed the name of Mr. BM Singh (C, 57-63) as the new President of the OCA (India) and this was accepted by the House. Mr. Harpreet Singh Khatkar (R, 80-90) and Mr. Anupam Thapa (C, 83-95) were co-opted to the Executive Committee of OCA (India).

Col. R. Dewan
Secretary OCA (India)

* The list shows names of 43 OCs who registered. The other OCs failed to register.

OCA INDIA – AGM 2011 on April 7th

The OCA (INDIA) AGM will be held at 1, Sri Aurobindo Marg, Hauz Khas, New Delhi -110 016 on  Thursday 7th April 2011 at 5.00 pm followed by Tea

1] Agenda:

a) To approve the minutes of the last AGM
b) To approve and adopt  the audited accounts of 2009 – 2010
c) President’s address
d) Secretary’s report
e) OCA Centenary 2011
f) To review and approve the new MOA of  OCA

2] Any points for discussion to be forwarded by 21st March 2011 to the President/Secretary.

3] Elections
For all appointments including Executive Committee (minimum one per decade), President and Secretary will be held at this AGM. Please forward or propose names for nomination by 21st March 2011.

Dress: Blazer with Tie/Lounge Suit/Combination Suit.
April 6th UPDATE: In view of the change in weather, OCs may attend the AGM meeting in Shirt & Tie.

Other item for discussion: with the permission of the Chair.

Col. R. Dewan
Hony. Secretary OCA (India)

OCA India AGM 2011

Dear OCs,

It is proposed to hold the OCA, AGM and General Body Meeting in the last week of February or early March in accordance with the rules and regulations of the Memorandum of Association of the OCA (India).

The exact date will be intimated shortly.


Col. R. Dewan
OCA (India)

OCA India AGM 2010 – minutes of meeting

I am attaching the Minutes of the 9th February AGM.

Please note that the attachment under Item No. 5 (list of attendees) has not been attached as it is too lengthy.

Thanks & regards,

Wendy Dewan
[Secretary – OCA INDIA]

 click here for the file: Minutes of the 9th February OCA INDIA AGM
[File removed due to error. New corrected Minutes of AGM being approved by OCA India and a message will be posted to the OCA website frontpage as soon as this is done and the revised file becomes available online].

OCA India – 2010 AGM and Annual Lunch

1, Sri Aurobindo Marg,
New Delhi – 110 016.
Tel: 2656 4245
Web site: www.oldcottonians.org
E Mail: oca_delhi@yahoo.com

Date: January 25, 2010

Read first: LETTER FROM DC ANAND – President OCA INDIA.

? AGM on Tuesday 9th Feb 2010 at 5.00 pm  
? LUNCH on Sunday 14th Feb 2010 at 12..30pm

The HM, the School, OCA Chapters and all OCs are to be congratulated for an outstanding Sesquicentennial Celebration from 1 – 6 October 2009. Over 1,300 OCs attended. 

The AGM will be held at 1, Sri Aurobindo Marg, Hauz Khas,
New Delhi -110 016 on Tuesday 9th February 2010 at 5.00pm

i) Agenda :
(a)  To approve the minutes of the last AGM
(b)  To approve and adopt  the audited accounts of 2008 – 2009
(c)  President’s address
(d)  Secretary’s report
(e)  Sesquicentennial Celebration of BCS 2009
(f) OCA Centenary 2010
ii) Points to be forwarded by  4th February 2010 to the President/Secretary.
iii) Elections for all appointments including Executive Committee (minimum one per decade) will be held. Volunteers may please forward their names by 4th Feb 2010.
iv) Dress: Blazer with Tie/Lounge Suit/Combination Suit

The OCA Annual Lunch will be held at 1, Sri Aurobindo Marg, Hauz Khas,
New Delhi -110 016 on Sunday  14th February 2010 at 12.30pm
i) Donation for Lunch:
(a) Above 70 yrs & all  OC’s  wives – as Guests.
(b)  OCs – Rs. 700-
(c) College Students   – Rs. 350-
(d) 1300 hrs to 1400 hrs “Happy Hour!” All drinks on the House!
ii) Dress: Blazer with Tie/Lounge Suit/Combination Suit

III. The Inter -House Inni  Bawa Golf Tournament will be held in March 2010
Date will be announced by  Chetan Singh, contact no. 98110 20062

IV. All Chapters are requested to assist in OCA Centenary celebration and programming of events. Please forward your suggestion by 4th February 2010.
Happy Days are here again!

(Col. R. Dewan
Secretary OCA India
ACKNOWLEDGEMENT FOR ATTENDING OCA LUNCH AND AGM [please cut and paste this to you email]

I, (Name) ………………………………………………….
House I/C/R/L (Please tick)
Years in School from …………….to………………
Batch year …………………….……. Address……………………………………………………………………………………..
E-mail ID……………………………………………………..…………………………….
Tel: (Off)…………………………………………….(Res)………………………………..
Mob: ………………………………….
Will be attending the AGM on Tuesday 9th Feb 2010 at 5.00pm  Yes / No …………………………

Will be attending the OCA, Lunch on Sunday 14th Feb 2010 at 12.30pm  Yes / No ……………….

RSVP:  Ms. Gopa Seal
Tel: 42092302
Email gopa.seal@anandgroupindia.com

OCA India AGM 2010

OCA India AGM to be held on 9th Feb and OCA India annual lunch to be held on 14th Feb 2010 at New Delhi.

Further information [venue/time/agenda/etc] yet awaited from OCA India, so please do keep a look-out at this page for further announcements.

EDIT: Jan/25/10
Additional and updated information has been posted HERE