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Minutes of Meeting / OCA India AGM 2014

Minutes of Meeting AGM of OCA (INDIA) held on 29th September, 2014

Venue : Maple Room, India Habitat Centre

  1. The President welcomed all the members present and apprised them of various developments and works being undertaken by the OCA and its members to improve the infrastructure at Bishop Cotton School, Shimla, such as total refurbishing of the Staff Room at School, provision of a quality Filtration Plant for the Swimming Pool and installation of Solar water Heating Plant for the main school.
  2. The minutes of the Last AGM were duly approved and adopted.
  3. The balance sheet and final accounts of 2013-14 were approved.
  4. Secretary’s Report was put up by the Jt. Secretary and discussed with members.
    Various issues were addressed to all the members, such as –
    – A notice from the Registrar of Societies relating to the amended MOA was received by the society and is to be acted upon.
    – Income assessment proceedings are being finalised and information furnished.
    – Funds of the OCA (INDIA) to be utilized for the needy members.
    – A low cost but effective Mobile application for fast & easy interaction between the OCs nationwide is to be initiated soon to establish a greater cause for mutual co-operation and betterment of Old student fraternity. A reputed IT firm ‘Campus Mall Pvt. Ltd.’  has agreed to develop the same for OCA(INDIA) which would be duly considered. They have also agreed to provide classy sportswear/memoriblia through e-commerce to members of OCA(INDIA).
    – The traditional Annual Lunch of OCA(INDIA) held in February every year in Delhi has become synonymous with its identity and more popular amongst the OC fraternity and therefore shall continue to be hosted in Delhi at all times to come.
  5. An advice of a Company Secretary was sought to determine the implementation of Amended MOA according to whom the amended MOA would be in force from the day it was submitted with amendments in the Registrar’s office and it was duly accepted by the house.
  6. For selection of Post of Vice-President only two applications were received – that of Mr. Sukhinder Singh and Mr. Vivek Bhasin. The house moved a motion that only application of Mr. Sukhinder Singh should be considered since the second application of Mr. Vivek Bhasin was received only a day before the AGM and he himself was not present for the AGM. Mr. Sukhinder Singh accordingly was selected as the Vice-President and would function as the President from 01/04/2015.
  7. Two members were also elected to the executive committee members of OCA(INDIA) namely Mr. Vijay Khurana & Justice (retd) R.S.Sodhi.The present executive committee members would cease to be members from 01/04/2015. and the newly elected members along with the two to be chosen by the President and those nominated by the Chapters would form the Executive committee as per the MOA. It would therefore be in order for all the Chapters to conduct their elections according to the MOA (if not already done) and inform the OCA regarding these.

 

Notice of AGM 2014 / OCA India

NOTICE OF ANNUAL GENERAL MEETING (AGM) OF OCA (INDIA) – 2014

  • DATE: 29th September 2014
  • TIME: 3 P.M.
  • VENUE:
    Maple Room, India Habitat Centre
    Lodhi Road
    New Delhi

The Agenda and the Program is detailed below:

  1. Address by President Emeritus
  2. President’s address
  3. To approve the minutes of last AGM
  4. To approve and adopt the accounts of 2012-2013
  5. Secretary’s report
  6. Regarding implementation of the revised MOA
  7. Election of Members of the Exec Committee including Vice-president, Joint Secretary
  8. Any other points with permission of the Chair.

(Program will be followed by High Tea)

OCA INDIA AGM, Minutes of Meeting 30/9/2013

Minutes of AGM – 30th September 2013 [34 OCs present at the meeting]:

  1. President’s Address – Mr. B.M. Singh welcomed all the OCs present and spoke about certain aspects of the school’s infrastructure which required attention of the members as the funds of the OCA would be used for its augmentation.
  2. Minutes of the last AGM were duly approved.
  3. The Balance sheet and final accounts of the year 2012-2013 were duly approved and adopted.
  4. All the present members were apprised of the registration of amendments to the MOA, which was ratified unanimously.
  5. Mr. B.M. Singh duly informed the members the changes in the mode of selection of the President. This being the transition year, applications were to be sought for the post of Vice President. Each Chapter also had to get their Committees in line with the amended MOA.
  6. Elections for two members of the Executive committee members were held and below mentioned were duly elected:
    Mr. Akash Vohra (2008) – Member                                            Mob. 99999-92902
    Mr. Kanwaljit Singh Sidhu (C-1979) – Member                        Mob. 099880-90007
    As per the MOA the President nominated two members to the Executive:
    Ashwani Singh Virk (R-1983) – Joint Secretary                       Mob. 98101-94724
    Neel Kamal Mehra (I-1962) – Treasurer                                   Mob. 98107-84441
    List of co-opted members would be circulated later.
  7. The formation of ‘Delhi Chapter (NCR)’ was announced by Mr. Jaspal Sawhney and was warmly welcomed and cheered by all members present.
  8. It was suggested that each Chapter should issue photo ID Cards to its members to felicitate  secure entry into school premises. The chapters may attend to this forthwith.
  9. Further discussions encompassed a range of subjects mainly relating to the school’s infrastructure such as construction of the infirmary (including a theater on top of it), renovation of the war memorial and the urgent repairs required to the Junior school. The members also expressed concern regarding the exodus of students in the higher classes and the infusion of students in these. Mr. Jaspal Sawhney suggested that the number of laptops/computers in the school were few and need to be augmented.
  10. The list of members of the OCA needed to be updated and each chapter should take up this work on top priority. The list would then be consolidated at the head office of the Association.

The President assured the members that their concerns would be brought to the notice of the board of Governors. The meeting was concluded with thanks to the Chair

Ashwani Virk (Joint Secretary)

Revisions and Updates : OCA India AGM 2013

DATE : 30th September, 2013
REVISED* TIME : 3 PM*

VENUE:  
Raunaq Room – PHD Chamber of Commerce & Industry,
PHD HOUSE,
4/2 – Institutional Area,
August Kranti Marg,
New Delhi 110062

The UPDATED* Agenda and the Program is detailed below :

  1. Address by President Emeritus
  2. President’s address
  3. To approve the minutes of last AGM
  4. To approve and adopt the accounts of 2012-2013
  5. Secretary’s report
  6. * To apprise the members of the amended MOA and  to seek ratification if required by the Registrar of Societies.
  7. * As this would be the transition year, to invite applications for the post of Vice President whose selection shall be made according to the clauses of the amended MOA. To also elect two members to the Executive Committee.
  8. Any other points with permission of the Chair

(Program will be followed by Tea)

Download/View the MOA

Notice of AGM 2013 OCA INDIA

NOTICE OF ANNUAL GENERAL MEETING (AGM) OF OCA (INDIA) – 2013

DATE : 30th September, 2013
TIME : 2 P.M. 3 PM

VENUE:  
Raunaq Room – PHD Chamber of Commerce & Industry,
PHD HOUSE,
4/2 – Institutional Area,
August Kranti Marg,
New Delhi 110062

The Agenda and the Program is detailed below :

  1. Address by President Emeritus
  2. President’s address
  3. To approve the minutes of last AGM
  4. To approve and adopt the accounts of 2012-2013
  5. Secretary’s report
  6. Ratification of amendment in bye laws of MOA [See REVISION]
  7. Election of Members of Committee including Vice-president, Joint Secretary [See REVISION]
  8. Any other points with permission of the Chair

(Program will be followed by Tea)

 

OCA INDIA AGM – on 7th July 2012

Notice is hereby given that the OCA(INDIA) AGM will be held on 7th July 2012 at 2 pm.

VENUE: 

RAUNAQ ROOM, PHD Chamber of Commerce & Industry,
PHD House, 4/2 Siri Institutional Area,
August Kranti Marg
New Delhi 110062

AGENDA:

  • Address by President Emeritus.
  • To approve the minutes of the last AGM.
  • To approve and adopt the accounts of 2010-11.
  • President’s Address.
  • Secretary’s report.
  • Discussion and approval of the amended MOA.
  • Elections to all posts including the executive Committee.
  • Any other points with permission of the Chair.

Note:

  • Dress code: Preferable shirt and school tie.
  • Those wishing to stand for elections should send their intention to do so by 25th June 2012 to the OCA office.
  • Those desirous of proposing any points for discussion should use this form to send intimation by 30th June 2012.
  • The AGM shall be followed by tea.

R. Dewan Secretary OCA (INDIA)  /  B.M.SINGH President OCA (INDIA)

 

Minutes of the Meeting [India AGM 2011]

AGM – 7th April 2011

1.         The AGM was held at 1 Sri Aurobindo Marg, New Delhi on 7th April 2011.

2.         52 members attended the AGM this year. *

3.         The President, Mr. DC Anand briefed the House and thanked his committee for the good work put in by all. He also apprised the House that the school is going to start a staff exchange program with the famed Marlborough College in UK which will run concurrently with the current student exchange program.

4.         Two minutes of silence was observed for the members and others close to the OCA who passed away in the recent past.

1. Roshan Lal Vashisht, Staff                         Nov 28, 2010
2. KN Shakabpa (1954 batch)                         Sept 16, 2010
3. Meera Batra w/o late Vice Admiral RN Batra (C, 1920-37)
4. Adarsh Talwar                                            Dec 2, 2010
5. Maj Gen. Keshav Chander Khanna (R, 1924-33) Dec 18, 2010
6. HS Sidhu (L 1947-49)
7. Hasan Agha (Last Indian captain of undivided India) Nov 16, 2010
8. Chand Prakash Akers (L, 1949)                 Feb 25, 2011
9. Mukesh K Sethi (I, 1960-68)                      March 27, 2011

5.         He also informed that Rs. One crore, that was contributed by the OCA to the school for infrastructure expansion, has tripled  to Rs three crore on account of the contribution of 2 crore by the School. The President further stated that the corpus will be used for building state-of-the-art accommodation for the staff. Separate accommodation for Class IV employees of the school will be built below the bye-pass road. The House appreciated the fund-raising efforts as well as the expansion plans. Mr. KC Anand’s efforts of raising funds was appreciated.

6.          The House was informed that an infrastructure committee of the OCA will be constituted to get regular updates relating to the utilization of the infrastructure corpus by the school. Mr. Tejinder Singh had already drawn up a road map for the planned expansion and up gradation of the school’s infrastructure. Members also agreed that there should be fund raising efforts from OCA (India) to further increase the Infrastructure corpus so as to bring the road map to fruition.

7.       The School had repaid the  entire  loan and  was  debt free. It had also been able to  fund the entire  arrears of  Gratuity that was outstanding  during the  previous period.  The members of the House appreciated the healthy financial status of the School.

8.         After serving the OCA (India) as its President since 1987 Mr. Deep C Anand announced that he is stepping down as President of the OCA (India) and felt that there’s a need for younger lot to lead the organization. He was steadfast in his resolve to exit from the post of President even though many requested him to continue.

Secretary’s Report
9              The  Secretary briefed the house about the accounts of the OCA (India). Mr. A.K. Mehra, member stated that there were no   adverse remarks by the Auditors. He then read the Auditor’s report for the financial year ending 31 March 2010. Balance sheet is attached. The accounts were scrutinized by the members. The statement of Accounts for the year 2009-2010 was unanimously passed and adopted.

10.       The House approved retention of Davinder S Jaaj & Co. having its office at SCO 18, II Floor, Sector 17 E, Chandigarh as the auditors for the next financial year.

11.          Mr. A K Mehra clarified that since Tax Exemption for the OCA had been obtained till 31 March 2011, there was a need to hold the AGM latest by April 2011. However, the next AGM should be held before September 30, so as to file various returns in time. The Secretary has been advised to file the application for the renewal of statutory exemptions based on Audited Account as on 31st  March, 2010 along with other information required to be filed.

12.       The minutes of the last meeting were read and approved unanimously. The list of those who attended the AGM is attached *

13.       The Centenary celebrations of the Old Cottonian’s Association organized in 2010 went without a glitch. The efforts of OCA Chandigarh Chapter were lauded by the members. Mr. Sukhinder Singh elaborated about the successful celebrations in the run-up to the OC Week organized by his chapter which included a Golf match between OC and old Boy’s of Lawrence School, Sanawar. OC’s, of course, were victorious. Mr. Sukhinder Singh also informed about the dinner hosted at the Taj, Chandigarh and the Centennial drive to the school with an overnight halt at Barog where a campfire and barbeque was organized. The members appreciated the efforts of the Chandigarh and North India chapter in organizing the event.

14.       The Secretary Col. R Dewan read out a letter in front of the House sent by OC Rajinder S. Thakur. Thakur, in his letter addressed to Secretary,  said “I urge you to postpone the  AGM and elections till such a time that the constitution is amended.” To this Mr. Anil K Mehra replied to the House that it cannot be done as not holding the AGM within 15 months of the last AGM would be against the constitution of the OCA (INDIA).

Thakur objected to the point that an OC residing outside Delhi could not contest the OCA (India) elections. His letter further reads “I urge you to postpone the elections of the OCA and prevent them from being held under a clause that is appalling to say the least. If this is not done, then I’m sure I speak for a majority when I say that you can have your 15 people having lunch every year, but please excuse us if we refuse to consider it as the association representing ALL Old Cottonians.”

The Secretary informed the House that a committee formed to amend the present Memorandum of Association (MOA) has already uploaded the proposed MOA in the OCA website for scrutiny of the members. The OCA members can give suggestions to their respective chapters by May 15, 2011. Thereafter the chapters will nominate two members each who will then deliberate over the pertinent suggestions forwarded by the OCA members across the country within a given time fame. Thereafter the matter will be put up before an EGM for approval of the amended MOA.

Elections
Mr. Inni Bawa (Rivaz 1954 – 59) stated that without outgoing President Mr. DC Anand’s support, the OCA (India) will just whither away as it has happened in the past. He therefore categorically proposed that Mr. DC Anand continue as the President Emeritus of the OCA (India). The resolution was unanimously passed by the House. After being the torchbearer of the organisation for 24 years, the outgoing President Mr. DC Anand graciously accepted the honour bestowed on him by the members of the House.

At the close of the AGM, a suggestion was received from members of the House that there shouldn’t be a complete break from the past in running the OCA (India). Col (Retd) R. Dewan was unanimously asked to continue and he graciously agreed to do so. PRESIDENT, Emeritus, Mr. DC Anand proposed the name of Mr. BM Singh (C, 57-63) as the new President of the OCA (India) and this was accepted by the House. Mr. Harpreet Singh Khatkar (R, 80-90) and Mr. Anupam Thapa (C, 83-95) were co-opted to the Executive Committee of OCA (India).

Col. R. Dewan
Secretary OCA (India)

* The list shows names of 43 OCs who registered. The other OCs failed to register.