OCA India EC – [complete and updated] minutes of meeting held on 27/1/2010

 MINUTES OF THE MEETING OF OCA (INDIA) EXECUTIVE COMMITTEE HELD ON 27 JANUARY 2010 AT DELHI [updated from the article posted on 28/1/2010]

1.       The following members attended:

          1.       Mr. DC Anand – President

          2.       Col. R Dewan – Hony. Secretary

          3.       Lt. Gen. M N Batra, PVSM

          4.       Mr. V K Agarwal

          5.       Mr. K C Anand

          6.       Mr. A K Mehra

          7.       Mr. Sudhir Khanna (Left early)

          8.       Mr. Jasbir Sawhney

          9.       Mr. Vikram Sodhi

          10.     Mr. Ashwani Virk

          Absent with permission:

          1.       Mr. Jaspal Sawhney

          2.       Maj. S S Rai

          3.       Mr. Somnath Banerjee

          4.       Mr. R. Godara – studying abroad

          Invitee:   Mr. Sukhinder Singh

2.       Point Discussed:

(a)     The MOU of the OCA

The Executive Committee of OCA India took a decision that the Memorandum of Understanding of OCA India needs to be reviewed and that this should be done by a Committee so constituted for this purpose.

The following members were nominated to constitute the MOU Review Committee: 

  • Mr. Jasbir Sawhney
  • Mr. A.K. Agarwal
  • Mr. Vikram Sodhi
  • Plus one Member each from Himachal, Chandigarh, Delhi and Bombay Chapters of OCA India, to be nominated by the President of the respective Chapter.

The Above Committee will submit their report latest by 31st August, 2010 to the Members of the OCA India Executive Committee for their further consideration.

(b)     Souvenir

The Souvenir being compiled by KC Anand was well received and is to be reviewed with Lt. Gen. M N Batra.

The souvenir will be released in October 2010 at the celebration of the Centenary of the OCA. Cost of the Souvenir to be approved by Mr. A K Mehra.

( c)    Contribution for Infrastructure of BCS

The matter for contribution for upgrading the infrastructure of BCS was discussed.  The fund raising committee of the 150 years celebrations brought to the notice of the executive committee of the OCA (India) that the surplus arising from the contributions received from the Old Cottonian one lakh club, other OC’s and from advertisers in the Brochure after meeting the various expenses (net of collections for the various activities) for the 150 years celebrations and cost of Brochure, can be contributed to meet the infrastructure Projects of BCS.  The present surplus from the 150 years account after setting aside expenses for the brochure is estimated at around 58L.  The members deliberated on the issue and given the purpose of utilization in the request letters sent to the OC’s and to the potential advertisers for the Brochure to be brought out, it was resolved that

 “The OCA should contribute for the infrastructure projects of BCS, a sum of up to one Crore (58 L from the 150 years account and balance up to 42 L from the general OCA account to be placed by the School in a separate fund for this purpose with the following conditions”:

(1)     The the school contributes 2 times the amount contributed by the school in the same fund, and

(2)     That the utilization of the funds for infrastructure projects will be determined by the school in consultation with the President/Secretary of the OCA (India) or any other person/s nominated by the OCA (India), subject to BOG approval.

It was further resolved that

“the money be sent to the Headmaster, Bishop Cotton School by the first week of February, 2010 with the above directions and further that the School should display the names of the Donors as provided by the OCA (India) at a suitable place as may be decided by the school.”

Col. R. Dewan
Secretary
OCA (India)

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